How to Improve Productivity at Work

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There’s never enough time to get everything you want to accomplish done in one day.

At work, you may have meeting after meeting or small tasks that you’ve ignored all week but now have to get around to finishing. Sometimes your coworkers are going through the same stress and yet you have to work on a project together. There’s no reason to stress! Here are 3 ways in which you can feel like your full productive self without pulling your hair.

1. Keep a clear mind
In order to be productive, you need to be prepared prior to getting involved in your work. Getting a good night’s sleep, eating a balanced diet, and staying fit all play huge roles in your levels of productivity. If your body isn’t feeling great, your mind isn’t focused, and you won’t be as productive.

2. Don’t get distracted
In a workplace study by University of California, Irvine, researchers found that the average person gets distracted 11 minutes into a project and takes nearly 25 minutes to get back to the task — if at all. The study also found that people switch activities — hop on the phone, talk to a co-worker, work on a document — an average of every three minutes. Try to finish a task and take a break after you’ve accomplished it as a small reward to yourself.

3. Have the right tools
Make sure you’re working a task using the right tools to complete that task. It’s a major key to productivity and effectiveness in any job you’re involved in. If you need to send out a document to various people at a time, the Pigeonholes app for the iPad can do that job for you!

Content Management with Pigeonholes [Infographic]

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Whether you’re running a school, hospital, sales team or movie set – Pigeonholes is a robust piece of enterprise software that can revolutionize your iPad-carrying organization. Try it now, free in the AppStore.

Back to School: Five way that Pigeonholes Can Revolutionize your High School or College

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Lighten the load
When I was in middle and high school, parents were always concerned with overloaded backpacks causing stress, strain and scoliosis. Do you really want your students carrying 23 pound textbooks that still reference the Soviet Union in the present tense? Pigeonholes can get books, lectures, notes, study guides and sheet music all onto an iPad that weighs less than than 24 ounces.

Teachers and students
Printing hundreds of copies of worksheets doesn’t make sense anymore. Students have an organization problem? With Pigeonholes, you can lock all of the Environmental Science documents up in one folder and toss out the key. Students can’t forget their worksheets in their lockers or at home if they always have their iPads with them. And let’s face it, it would take quite the canine to scarf down an iPad – no more dog-eating-homework excuses.

Keep in touch everywhere
Summer break is a time to leave the laptop and gradebook at home. Students might spend spring break in Italy discussing statues or Copenhagen sketching architecture. When you need to update course calendars, schedules or syllabi – Pigeonholes can help you update and distribute them with only a few clicks of the mouse.

Faculty and administration
With dozens of departments, and hundreds of teachers – how is a large school supposed to keep all their faculty in the loop? Email is easy enough, but with overflowing inboxes and the dreaded ‘reply-all,’ it might be better left to Pigeonholes robust content distribution.

Step into the future
The next generation of app developers, tech entrepreneurs, and world problem solvers are going to be inventing, building and using technology that we can only dream about today. So bring the future into your classrooms. Ask us how you can get iPads equipped with Pigeonholes into your school today.

Back To School: ‘Pigeonholes’ iPad App For Distributing Documents In The Classroom

It’s back-to-school time, but nowadays it takes more than #2 pencils and Trapper Keepers to get the job done.

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More and more students from grade school to college are using iPads as a classroom tool.  For some, the initial reaction to iPads was that they’re shiny toys suitable for watching movies and playing games.  With the rise of e-books and educational apps, schools all over the world are making the curriculum more interactive, saving money and preserving the environment.

 

We developed an app called Pigeonholes, suitable for distributing documents, PDFs, JPEGs, .MOVs, and any other type of file an instructor may want to use to enhance the lesson.  One click, and the document syncs to all the iPads in the field.  You can set up distribution lists so that 1st period and 4th period receive different assortments of material.

Say hello to these benefits:

No more long lines at the copy machine.  When I was in high school, a delayed appearance by a teacher usually meant he/she was waiting to use the ONE copier in the teachers’ office and would soon deliver us a heavy paper packet guaranteed to devour our weekend.  Save a few dozen trees and send assignments out with a simple drag-and-drop on your desktop.

Take some weight out of the students’ backpacks.  The heft of a student’s backpack is not just part of a character-building exercise as they walk 5 miles uphill to school in the snow.  There are significant health risks to carrying so many books every day.  Give ‘em a break and digitize that material.

Students who are absent will still receive their homework assignments and stay caught up.  It’s also very doubtful the dog will eat their iPad.

Short movies/films can now be watched outside of class, preserving class time for discussion and interpretation.

Your school will save money purchasing e-books instead of paper versions – they are almost always cheaper.

Call (800) 835-3200 and we’ll help you get your school or university set up with Pigeonholes for iPad.  You can check out a free demo with sample documents here.

Dartmouth President Jim Yong Kim on Metacognition and “Habits of the Mind”

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As 80 million students prepare to go back to school, Pigeonholes, an application with powerful educational uses, is turning it’s attention to education for this blog post. One of Dartmouth College’s unique traditions is the “sophomore summer.” During the break after their second year, students at Dartmouth have obligatory additional quarter of classes – the so-called “sophomore summer.” In 2010, Dartmouth President Jim Yong Kim, himself a sophomore, addressed the students in a series of lectures.

Based on the work of Doctors Arthur Costa and Bena Kallick, there are sixteen habits of the mind. They are as follows:

 

  1. Persisting – Do stick to it.
  2. Communicating with clarity and precision – Be clear.
  3. Managing impulsivity – Take your time.
  4. Gathering data through all senses – Use your natural pathways.
  5. Listening with understanding and empathy – Understand others.
  6. Creating, imagining, innovating – Try a different way.
  7. Thinking flexibly – Look at it another way.
  8. Responding with wonderment and awe – have fun figuring it out.
  9. Thinking about your thinking (metacognition) – Know your knowing.
  10. Taking responsible risks – Venture out.
  11. Striving for accuracy and precision – Find the best possible solution.
  12. Finding humour – Laugh a little.
  13. Questioning and problem posing – How do you know?
  14. Thinking interdependently – Learning with others.
  15. Applying past knowledge to new situations – Use what you learn.
  16. Remaining open to continuous learning – Learn from experiences.

These behaviors define the abilities of our mind, and, according to recent studies, they are much more plasticine as was once thought. In fact, the mind may be constantly building and rebuilding its’ neural connections throughout the early twenties and your entire adult life.

A Dartmouth study of college students observed MRIs taken before freshman year, after 6 months and one year in college. They found that there was a very significant increase in voxal intensity.

What does this mean?

The brain is constantly forming new neural connections. This is true, even to the extent that an adult brain can grow significantly in the regions of the brain associated with, for instance, empathy. Likewise, persistence, as a mental exercise, will breed persistence as a trait. The balance of power between the nucleus accumbens and the orbital frontal cortex determines ones’ ability to make decisions based on responsible risk-taking and impulsivity. The control of the prefrontal lobe over the more basic animalistic parts of the brain is developed over time, and can continue to develop given the right environment.

How does this apply to you?

Running a business is as much about getting the most out of yourself and your employees as it is about technology, opportunity and the market. How can you get the most of your employees and their brains? Think about this:

Another study, performed by Carol Dweck at Stanford, divided two groups of general chemistry students by their ‘theories of the mind.’ One group subscribed to the belief that the abilities of one’s mind were fixed, and referred to this group as the “fixed mindset” students. Others were convinced, correctly, that the way the brain worked was very pliable. Over the course of the class, the “growth mindset” students received better grades, and rebounded faster and better to poor grades than the “fixed mindset” students.

What is your theory of mind? Do you think in terms of who is smart and who is not? Are you confident in your understanding of your own cognitive capacity?

When considering education and abilities, you must have the right ‘theory of mind’ to approach challenges.

President Kim encouraged his student to take their education into their own hands, never stop developing the habits of mind, and take on the world’s problems as their own. He ended with a quote from famous anthropologist Margaret Mead, who said,

“Never doubt that a small group of committed souls can change the world, indeed, it’s the only thing that ever has.”

A video of the lecture is available here.

Try Pigeonholes today for free, and learn how it can be customized to serve the needs of your company, school, or organization.

What the NASA Mars Rover can teach us about the mobile workforce

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The Future is here

The world your parents imagined as kids, with space travel, robots and handheld computers, is finally here. While Curiosity is roaming the martian surface, Richard Branson is sipping cocktails in outer space and you’re putting in a hard day at the office. Except… your hard day at the office is on a beach chair in Thailand, or on a plane over the mediterranean, or on your couch in Baltimore.

Technology
There have been seven rovers sent to Mars since 1971. The first two, sent by USSR, failed soon after landing. British and American rovers have had varying success over the last few years, but helped to lay the groundwork for Curiosity.
Likewise, the technology for mobile working are finally capable of meeting the demands of today’s workforce. Remember palm pilots, car phones and beepers? Now that iPads have landed, we’re long past those. We have wireless internet, everywhere, and always. Technology has finally bridged the gap between nimbleness and power.
With advanced hardware like the iPad, and robust, flexible software like Pigeonholes, Technology is ready for the future of the global workforce.

Collaboration is key
NASA currently has 400 employees working on the Curiosity project, and 300 others working on the project at other departments or companies. But that’s just the beginning, over the course of the project, 7,000 people have been supported by the project. From government employees, to big contractors, to a small bicycle company, thousands of workers have collaborated on the giant project.
As projects get more technical and complicated, you may need to involve new partners on a scale that hasn’t existed before. Traditional means cannot coordinate the kinds of workforces that exist now. Constant communication is absolutely necessary to keep the giant gears moving on a project like this.

Remote is fast, effective, and economic
Sure, it would be great to have human exploration of Mars. Also, I’d love to meet our client in Ireland tomorrow instead of having a 8:00am conference call. Alas, working remote saves time, money, and sweat. You may be looking at the price tag of the Curiosity project, thinking, “2.6 billion isn’t cheap.” You’d be right. However, it’s only a fraction of the prohibitive costs that it would take to send astronauts. Not to mention, it’s only about a quarter of the price of an air craft carrier.
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At the end of the day, if NASA can successfully manage Curiosity from 352 million miles away, you can probably keep tabs on your workforce in Poughkeepsie.

Try Pigeonholes today for free.

“Never Stop Making” Lessons learned from Threadless founder, Jake Nickell

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As an art student, Jake Nickell started Threadless.com with $1000 and a treasure trove of cool designs on a web forum (six years before the term “crowdsourcing”). Twelve years later, Threadless is a multi-million dollar company with almost 2 million community members. In a recent talk at Vivid Sydney, in Australia, he told the next generation of innovators to “Never Stop Making.” The following are some highlights from his presentation.

(Thanks to http://helario.us/ for the instagram)

Universal human need to make

Journalist and Threadless friend, Jeff Howe, wrote that “making stuff is the most joyful occupation in which we ever engage. It’s the closest we come to God.” Creativity and physical labor are expressions that are somehow innate. Even with no apparent tangible reward, people write, build, and create new things. Creation is a reward in itself.

Learning how to make by making
Nickell claims to be self-taught with most of the things he’s done, and says that it is often the best way to learn. “If you go into something learning how it’s already been done, you’ll just continue to do it how it’s already been done, and you’re not going to bring anything new.” Whether it’s building a tree fort, learning photoshop, or coding websites – sometimes the best education is accidental.

Make yourself uncomfortable
Nickell admits that public speaking is something he finds personally challenging, which is exactly why he does it. “You’re the most creative and innovative when you have the confidence to try something that you don’t yet know how to do,” he says. Getting outside your comfort zone and looking at something with fresh (albeit untrained) eyes, may give you an advantage. Nickell started his company without knowing how to charge credit cards, ship en masse, or even how to print t-shirts. Fight off the demons of placidity and mediocrity by putting yourself out on the edge.

Make unintended consequences
You don’t need to go into the next project with it all figured out. As you go about your project, let people interact, change your mind, and let it take its’ own course. Some of the best projects of all time start as something else. As Nickell says, “The best things to work in are the results of your hobbies.”

“You can’t make me”
Sometimes the best thing for your work-life is doing something for yourself. It’s important to always have a creative release from work or family. “Use your brain! Find your own legacy. Don’t just consume, create something that you add to the world.”

Make with your bare hands
Like many of us, Nickell works behind a computer most of the day. Especially when you find your work life a little sedentary, it’s essential to get out and do something physical. Built a fire-pit, a treehouse, or a home brewery.

“Doodle, try, sketch, tinker… just get it out of your head”
Take your pen out, and draw something, or start building a prototype. When you get something out of your head, not only do you de-fog your conscious, you also filter out the bad ideas. Nickell isn’t afraid to step out and say, “this might be controversial, but I think some of the best times to start working on something is while you’re at work or when you’re supposed to be doing something else. Get your brain off of that thing, and put some time into a personal project.” I don’t know if I can condone that, but productivity lives where ideas can breathe.
“Fight procrastination and demotivation with action – make and make and make until you’re dizzy.”

Nickell challenges his audience to make something cool every day. Not only that, but document and share your attempts. Making things is powerful, but exposing the world to it is even more valuable. Make things with friends and family and have fun with it. When work gets you down, nothing is quite like a healthy dose of creative expression.

“I encourage you all to get lost in making.”

Of course, when you’re ready to share the content you’ve made with your workforce, talk to us about Pigeonholes!

Top 5 Concerns for your Transition to Mobile Workforce (and How Pigeonholes Can Help)

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As more and more companies (and employees) are taking advantage of the benefits and flexibility of working remotely, it seems that mobile workforces are the the inevitable future of many companies. So what’s holding your IT department back? Let’s address some of the major concerns, that went into the development of Pigeonholes, and how our app can provide solutions for your business.

Security
As major networks continue to have security breaches, cloud security is a major concern. How better to avoid these concerns than skip the cloud altogether? Let Pigeonholes store your data locally on your workforce iPads, via our own private servers. And with the simple file management controls, you’ll never have to worry about your content falling into the wrong hands – even if you iPads do.

Ownership
How do you get all your important files out to employees all over the world? That’s one challenge, but keeping those files out of the wrong hands is very different challenge. Pigeonholes keeps you (or your admin) in the driver’s seat, managing your content on your own local storage.

Technical Difficulty
Setting up new servers, synchronizing dozens, hundreds, or thousands of iPads? Do these sound easy? They’re not, but Pigeonholes can make them easy. The Pigeonholes sales team will work closely with you to customize the application for your specific needs. As soon as Pigeonholes is installed on your fleet of iPads, you’re ready to manage content from your own desktop computer, with no extra equipment.

Control
One administrator has total control over all the documents, files and folders on Pigeonholes. Your sales force has access to all their folders and marketing can get all the marketing files. No need to worry about who has what or where your files might go. If you want to change permissions, it’s as simple as a few clicks!

Costs
Unless you have the budget, IT staff and office space to run your own private servers, the afflicted cloud might seem like your only option. All security concerns aside, cloud storage can still spiral quickly out of control.

Lessons from Randy Pausch’s Last Lecture: “Achieving Your Childhood Dreams” (Part 2)

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A continuation of our recap of Randy Pausch’s famous last lecture. As previously mentioned, Pausch was diagnosed with pancreatic cancer in 2007. In his last few months, he toured the country giving his talk on “achieving childhood dreams.” In addition to being a renowned Computer Science professor, he completed his childhood dreams of meeting Captain Kirk, working as a Disney Imagineer, and achieving weightlessness with NASA. Pausch also strove to help others achieve their own dreams — one student, Tommy Burnett, expressed, in 1993,  that he wanted to make the next Star Wars movies. With Pausch’s help, Burnett went on to work on all three.

Although this blog post shouldn’t take the place of his incredible lecture (which can be seen on YouTube), we can recap some of the most teachable points.

Show Gratitude
When Randy Pausch was awarded tenure at the University of Virginia, he flew his entire research staff to (where else?) Disneyworld. “How can you do this?” Asked one of his colleges. Pausch replied, “How could I not? They busted their asses to get me the greatest job in the world for life.”

Cherish and use your contacts – they will be your feedback loop.

Lessons Learned
Pausch shares other lessons that he’s come across in his life of reaching for and achieving his childhood dreams. Even something as simple as ‘don’t complain’ can make a huge difference. He mentions that Jackie Robinson, the first black player in the Major Leagues, was bound, by contract, not to complain, even when he was cursed and spit on – and he didn’t.

“Be good at something.” Pick something and be good at it. Create value for others and you’ll always have a place. When asked by a friend, what his secret was, Pausch once responded, “It’s easy, call me in my office any Friday night at 10:00pm and I’ll tell you.”

The “Head Fake”
Most of what we learn, we learn indirectly. Playing youth football doesn’t necessarily prepare you for the NFL – the lessons are universal. A student learning a sport isn’t really learning that sport at all – they’re learning teamwork, determination, flexibility, cooperation, and other skills that they will use their entire life. Pausch repeatedly comes back to this idea throughout the lecture.

Pausch co-founded the Entertainment Technology Center with Drama professor Donald Marinelli. By combining art and computer science, Pausch reveals that, by encouraging students to make movies and video games, they’re actually learning programming, and other difficult technical skills.

Lastly, Pausch admits that this entire lecture has been a head-fake. “It’s not about acheiving your dreams, it’s about how to lead your life. If you lead your life the right way, the Karma will take care of itself. The dreams will come to you.”

The second head-fake? The lecture “wasn’t written for you, it was for my kids.”

Rest in Peace, Randy Pausch.

This post was bought to you by Pigeonholes. Please remember to download the FREE version of our app today in the iPad AppStore.

Lessons from Randy Pausch’s Last Lecture, “Achieving Your Childhood Dreams” (Part 1)

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Randy Pausch, accomplished professor at the University of Virginia and Carnegie Mellon University, compiled a famous last lecture in 2007, after he was diagnosed with pancreatic cancer. In his last few months, he toured the country giving his talk on “achieving childhood dreams.” What did he know about childhood dreams? Well, in addition to being a renowned Computer Science professor, he completed his goals of working as a Disney Imagineer, achieving weightlessness with NASA, and winning a stuffed animal at the carnival.

Although this blog post shouldn’t take the place of his incredible lecture (which can be seen on YouTube), we can recap some of the most teachable points.

“When there’s an elephant in the room, introduce them.”
Let your audience relax and focus by taking their preoccupations away. Randy opens the lecture by addressing the major details of his cancer. He tells the audience exactly what his lecture will be about, and, perhaps more importantly, what it’s not about. By telling the audience that cancer, family, and spirituality were not the focus of the lecture, an auditorium of whizzing imaginations was muted long enough for his hour-and-fifteen-minute lecture. Whether your audience worries about mortality or catering options, get the distractions out of the way before they derail your message.

“I Never Made it to the NFL”
Despite never accomplishing his goal to play for the NFL, Pausch admits, “To this day, I’m still most comfortable on the football field.”
Throughout his life, Randy Pausch gives credit to his childhood football coaches for teaching him the most valuable lessons.

“One of the other assistant coaches said ‘Coach Graham rode you pretty hard, didn’t he? That’s a good thing, when you’re screwing up, and no one’s saying anything to you anymore, that means they gave up.”

Don’t let ego distract you from valuable advice. Learn from criticism and appreciate those that are willing to give it. When your peers and advisors are constantly giving you feedback and criticism, you know that they still love and care about you. When you do a bad job without criticism, you’ve been given up on, and that is a very bad thing.

Finally, Randy explains what he gathered from his attempt at football Superstar-dom:
“Experience is what you get when you didn’t get what you wanted.”

Brick Walls Are There For A Reason
When you hit a brick wall, you can suffer debilitating frustration. But, despite what it seems, brick walls are not there to keep us out. Pausch says, “[Brick walls] give us a chance to show how much we want something. And, to stop people that don’t want it badly enough. You know, other people.”

Please remember to try the FREE version of our app in the AppStore today!